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Vigil Mechanism

Preface

Dhanam Ltd. believes in the conduct of the affairs of its constituents in a fair and transparent manner by adopting highest standards of professionalism, honesty, integrity and ethical behaviour. Towards this end, the Dhanam has formulated the Muthoot Code of Conduct ("the Code"), which lays down the principles and standards that should govern the actions of Dhanam and their employees.

Any actual or potential violation of the Code, whosoever insignificant or perceived as such, would be a matter of serious concern for the Company. The role of the employees in pointing out such violations of the Code cannot be undermined.

Clause 49 of the Listing Agreement inter alia, provides for a non-mandatory requirement for all listed companies to establish a mechanism called Whistle Blower Policy for employees to report to the management instances of unethical behaviour, actual or suspected, fraud or violation of the Company's code of conduct or ethics policy. Accordingly, this Whistle Blower Policy ("the Policy") has been formulated with a view to provide a mechanism for employees of the Company to approach the Audit Committee of the Company.

Eligibility

All Employees of the Company are eligible to make Protected Disclosures under the Policy. The Protected Disclosures may be in relation to matters concerning the Company.

Procedure

All Protected Disclosures may be addressed to the offices

  • Protected Disclosures should preferably be reported in writing so as to ensure a clear understanding of the issues raised and should either be typed or written in a legible handwriting in English, Hindi or in the regional language of the place of employment of the Whistle Blower
  • The Protected Disclosure should be forwarded under a covering letter. The Chairman of the Audit Committee shall detach the covering letter and discuss the Protected Disclosure with Members of the Audit Committee and if deemed fit, forward the Protected Disclosure to the Investigator of the Company for investigation
  • Protected Disclosures should be factual and not speculative or in the nature of a conclusion, and should contain as much specific information as possible to allow for proper assessment of the nature and extent of the concern and the urgency of a preliminary investigative procedure
  • The Whistle Blower need not disclose his/her identity while making Protected Disclosure
FAQs
All employees of the Company are eligible to make Protected Disclosures under the Policy. The disclosures may be in relation to matters concerning the Company.
You can report unethical behaviour, actual or suspected fraud, violation of the Company's code of conduct, ethics policy violations, or any other matters of serious concern to the Company.
Protected disclosures can be addressed to the Chairman of the Audit Committee or the Executive Secretary to MD through the contact details provided in the policy. Reports should preferably be in writing.
No, the Whistle Blower need not disclose his/her identity while making Protected Disclosure. Anonymous reports are accepted under the policy.
Protected Disclosures should be factual and not speculative, containing as much specific information as possible to allow proper assessment of the concern and urgency of investigation.
The Chairman of the Audit Committee will discuss the disclosure with committee members and, if deemed fit, forward it to the Company's investigator for proper investigation and appropriate action.